(Originally published on Mar 7, 2023 by Ali Forelli)
Hi, Microsoft 365 Insiders! I’m Ali Forelli, a Product Manager on the Word team working on Accessibility features. I’m happy to announce that the Paste Text Only shortcut is available in Word for Windows, Word for Mac, and Word for the web! Try this feature here.
Paste Text Only shortcut in Word
Wouldn’t it be great if you could just copy and paste text from a website into your document and have it look good? Imagine not having to manually remove the source formatting like font size, type, or background color.
You might be familiar with this shortcut Ctrl + Shift + V (Cmd + Shift + V on Mac)—it’s also called “keep text only” or “paste plain text”—because of its popularity in other applications like Microsoft Teams, Word for the web, Google, and Gmail. No matter what you call it, the Paste Text Only shortcut is now available in Word for Windows and Word Mac.
Paste Text Only shortcut
How it works
Select a range of text from your current document, or another document or
In your Word document, place the cursor where you want the text to appear.
Press Ctrl + Shift + V (Cmd + Shift + V on Mac). Notice how the pasted content matches the neighboring text formatting, rather than preserving its original font size, color, etc.
Feedback in action
Word has been a product since 1983 (Word turns 40 this year!). This long-standing legacy creates a precedent for established user expectations. While the engineering team continues to work on new features for improved user experiences with refreshed and more advanced technology, we don’t always have the opportunity to revise pre-existing behavior.
In the case of keyboard shortcuts, the industry standard has diverged from Word’s initial implementation of these features. Indeed, users expect that Ctrl + Shift + V will paste plain text, so when this doesn’t work, the experience can be frustrating. The Word team heard about this problem from users, so we’re updating keyboard shortcuts as a direct response to your feedback. Accessibility is a priority for Word, and we want to make the cut, copy, paste experience as seamless as possible.
Other changes to shortcuts
By updating the paste text only shortcut, some existing keyboard shortcuts have changed. Below is a table of the full list of changes.
To restore the keyboard shortcut assignments to their original settings, you can head over to the Customize Keyboard Shortcuts help article. Below you will find a table of the command names which you may want to reset.
Note: The Copywrite command is in the Common Symbols category of the Customize Keyboard dialog. All other commands can be found in the All Commands category.
Feature
Command Name
Previous Shortcut (Windows)
Paste Text Only
PasteTextOnly
None
Copy Format Painter
CopyFormat
Ctrl + Shift + C
Paste Format Painter
PasteFormat
Ctrl + Shift + V
Paste Special
EditPasteSpecial
Ctrl + Alt + V
Copyright Symbol
Copyright
Ctrl + Alt + C
Tips and tricks
To disable numbers and bullet icons from being pasted in Paste Text Only:
Select File > Options > Advanced.
Navigate to the Cut, copy, and paste
Clear the Keep bullets and numbers when pasting text with Keep Text Only option check box.Word Options dialog box with Advanced tab selected
To use the Paste Options floatie to choose other paste options:
Paste content in your document, and notice the collapsed Paste Options floatie will appear next to your pasted content.
Press Ctrl to open the Paste Options floatie or click with your mouse to expand.Paste Options floatie
Choose one of the available paste options.
To change your default paste options:
Select from the Paste Options floatie or go to File > Options > Advanced.
Navigate to the Cut, copy and paste section.Cut, copy, and paste options
For each option, you can choose between Keep Source Formatting, Merge Formatting, or Keep Text Only.
Availability
These shortcuts are available to all Word for the web users and to Microsoft 365 Home and Microsoft 365 Business Standard Beta Channel users running:
Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.
Feedback
Please share your feedback with us directly from Word. Click Help > Feedback and tell us what you think!
Bravo. Once again, improvements which actually make everything worse....
I want this:
Paste Text Only
Ctrl + Shift + V
But I also want this:
Paste Special
EditPasteSpecial
Ctrl + Alt + V
Who in their right mind tought Copy/Paste Format Painter was more important.... and especially didn't think about the inconsistency across programs. I'm confused now, in Excel Ctrl + Shift + V gives me Paste Text Only and Ctrl + Alt + V gives me Paste Special... in Word and Outlook I no longer come to Paste Special now, and even worse, in Outlook I cannot change the Keyboard shortcut...
Dear community, I still think this "ctrl + shift + V" setup is great. As documented above, I set up this function with a VBA macro a long time ago (Word 2008 / Excel 2017). What bothered me (see original post) is the use of shortcuts like "ctrl+alt+.." which have actually been reserved for the Windows level for a long time. Michel wishes you a good day.
No one asked for this. There is nothing smart about this change. In fact, it just slows down productivity for us, because now I just wasted the time pasting something with the format I wanted, then searching to find your buried settings to change it back.
If you tested this with humans, I am certain they told you they didn't want it, and that is if you even listened to them.
No human wants this. But we all know you aren't listening to, or reading human feedback. We see the feedback over and over, and you continue to march into the AI void of assuming people cannot think for themselves and need every minor detail tweaked until their productivity plummets even further into the depths. You are stealing time from us. I understand there is a lot of pressure to produce results, but this is not the way. You could be making things easier for humans. But you are adding extra clicks and extra steps, every step of the way.
And you maintain a monopoly in computing while doing so, so it's inescapable to anyone who holds a corporate career and is pigeon-holed into using your apps. Shame on Microsoft and shame on the managers who push these workers to change things that no human asked for, and no human wanted.
Incorrect ... thousands have asked for this! Just search online. Very pleased to see it is finally implemented in Word. Looking forward to it being rolled out in Outlook at some point too.
Speak for yourself! I very much wanted this change and I consider myself quite human. It just. Makes. Sense. Every other program uses Ctrl+Shift+V for paste without formatting, so why be different just for the sake of being different?
From the company that brought you internet explorer... 😂
Seriously thought, I think MS Office apps are the only software I use which don't respect the Ctrl-Shift-V behaviour. I hope it comes soon to Outlook, Excel, etc.
I really wish the programmers would stop taking something that has been used for decades only to completely change how it works. In this case, instead of pasting formatting, now it pastes without formatting. Now you say we can change it back.... why would we need to if you didn't stop changing it! How about teaching people how to change it if THEY want it changed.
These keyboard shortcuts are not a good idea! The combination "ctrl+alt+letter" is used in Windows. Because Windows has higher priority, these combinations (ctrl+alt+..) are not taken into account in Word!
Example:
Original:
Diese Tastaturkürzel sind keine gute Idee! Die Kombination "ctrl+alt+Buchstabe" wird in Windows verwendet. Weil Windows höhere Priorität hat, werden diese Kombinationen (ctrl+alt+..) in Word nicht berücksichtigt!
Thank you! Despite the complaints from other people, I think this is a fantastic change. I've never used format copy/paste (whatever that is) and it was very frustrating that ctrl+shift+v didn't paste as plain text.
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Copy and paste text from a website into a document.
\n","body":"
(Originally published on Mar 7, 2023 by Ali Forelli)
\n
\n
Hi, Microsoft 365 Insiders! I’m Ali Forelli, a Product Manager on the Word team working on Accessibility features. I’m happy to announce that the Paste Text Only shortcut is available in Word for Windows, Word for Mac, and Word for the web! Try this feature here.
\n
\n
Paste Text Only shortcut in Word
\n
\n
Wouldn’t it be great if you could just copy and paste text from a website into your document and have it look good? Imagine not having to manually remove the source formatting like font size, type, or background color.
\n
\n
You might be familiar with this shortcut Ctrl + Shift + V (Cmd + Shift + V on Mac)—it’s also called “keep text only” or “paste plain text”—because of its popularity in other applications like Microsoft Teams, Word for the web, Google, and Gmail. No matter what you call it, the Paste Text Only shortcut is now available in Word for Windows and Word Mac.
\nPaste Text Only shortcut\n
\n
How it works
\n\n
Select a range of text from your current document, or another document or
\n
In your Word document, place the cursor where you want the text to appear.
\n
Press Ctrl + Shift + V (Cmd + Shift + V on Mac). Notice how the pasted content matches the neighboring text formatting, rather than preserving its original font size, color, etc.
\n\n
\n
Feedback in action
\n
Word has been a product since 1983 (Word turns 40 this year!). This long-standing legacy creates a precedent for established user expectations. While the engineering team continues to work on new features for improved user experiences with refreshed and more advanced technology, we don’t always have the opportunity to revise pre-existing behavior.
\n
\n
In the case of keyboard shortcuts, the industry standard has diverged from Word’s initial implementation of these features. Indeed, users expect that Ctrl + Shift + V will paste plain text, so when this doesn’t work, the experience can be frustrating. The Word team heard about this problem from users, so we’re updating keyboard shortcuts as a direct response to your feedback. Accessibility is a priority for Word, and we want to make the cut, copy, paste experience as seamless as possible.
\n
\n
Other changes to shortcuts
\n
By updating the paste text only shortcut, some existing keyboard shortcuts have changed. Below is a table of the full list of changes.
To restore the keyboard shortcut assignments to their original settings, you can head over to the Customize Keyboard Shortcuts help article. Below you will find a table of the command names which you may want to reset.
\n
\n
Note: The Copywrite command is in the Common Symbols category of the Customize Keyboard dialog. All other commands can be found in the All Commands category.
\n
\n
Feature
Command Name
Previous Shortcut (Windows)
Paste Text Only
PasteTextOnly
None
Copy Format Painter
CopyFormat
Ctrl + Shift + C
Paste Format Painter
PasteFormat
Ctrl + Shift + V
Paste Special
EditPasteSpecial
Ctrl + Alt + V
Copyright Symbol
Copyright
Ctrl + Alt + C
\n
\n
Tips and tricks
\n
\n
To disable numbers and bullet icons from being pasted in Paste Text Only:
\n
\n\n
Select File > Options > Advanced.
\n
Navigate to the Cut, copy, and paste
\n
Clear the Keep bullets and numbers when pasting text with Keep Text Only option check box.Word Options dialog box with Advanced tab selected
\n
To use the Paste Options floatie to choose other paste options:
\n
Paste content in your document, and notice the collapsed Paste Options floatie will appear next to your pasted content.
\n
Press Ctrl to open the Paste Options floatie or click with your mouse to expand.Paste Options floatie
\n
Choose one of the available paste options.
\n\n
\n
To change your default paste options:
\n
\n\n
Select from the Paste Options floatie or go to File > Options > Advanced.
\n
Navigate to the Cut, copy and paste section.Cut, copy, and paste options\n
\n
\n
For each option, you can choose between Keep Source Formatting, Merge Formatting, or Keep Text Only.
\n\n
\n
Availability
\n
These shortcuts are available to all Word for the web users and to Microsoft 365 Home and Microsoft 365 Business Standard Beta Channel users running:
Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.
\n
\n
Feedback
\n
Please share your feedback with us directly from Word. Click Help > Feedback and tell us what you think!
(Originally published on Mar 7, 2023 by Ali Forelli)
\n
\n
Hi, Microsoft 365 Insiders! I’m Ali Forelli, a Product Manager on the Word team working on Accessibility features. I’m happy to announce that the Paste Text Only shortcut is available in Word for Windows, Word for Mac, and Word for the web! Try this feature here.
\n
\n
Paste Text Only shortcut in Word
\n
\n
Wouldn’t it be great if you could just copy and paste text from a website into your document and have it look good? Imagine not having to manually remove the source formatting like font size, type, or background color.
\n
\n
You might be familiar with this shortcut Ctrl + Shift + V (Cmd + Shift + V on Mac)—it’s also called “keep text only” or “paste plain text”—because of its popularity in other applications like Microsoft Teams, Word for the web, Google, and Gmail. No matter what you call it, the Paste Text Only shortcut is now available in Word for Windows and Word Mac.
\nPaste Text Only shortcut\n
\n
How it works
\n\n
Select a range of text from your current document, or another document or
\n
In your Word document, place the cursor where you want the text to appear.
\n
Press Ctrl + Shift + V (Cmd + Shift + V on Mac). Notice how the pasted content matches the neighboring text formatting, rather than preserving its original font size, color, etc.
\n\n
\n
Feedback in action
\n
Word has been a product since 1983 (Word turns 40 this year!). This long-standing legacy creates a precedent for established user expectations. While the engineering team continues to work on new features for improved user experiences with refreshed and more advanced technology, we don’t always have the opportunity to revise pre-existing behavior.
\n
\n
In the case of keyboard shortcuts, the industry standard has diverged from Word’s initial implementation of these features. Indeed, users expect that Ctrl + Shift + V will paste plain text, so when this doesn’t work, the experience can be frustrating. The Word team heard about this problem from users, so we’re updating keyboard shortcuts as a direct response to your feedback. Accessibility is a priority for Word, and we want to make the cut, copy, paste experience as seamless as possible.
\n
\n
Other changes to shortcuts
\n
By updating the paste text only shortcut, some existing keyboard shortcuts have changed. Below is a table of the full list of changes.
To restore the keyboard shortcut assignments to their original settings, you can head over to the Customize Keyboard Shortcuts help article. Below you will find a table of the command names which you may want to reset.
\n
\n
Note: The Copywrite command is in the Common Symbols category of the Customize Keyboard dialog. All other commands can be found in the All Commands category.
\n
\n
FeatureCommand NamePrevious Shortcut (Windows)Paste Text OnlyPasteTextOnlyNoneCopy Format PainterCopyFormatCtrl + Shift + CPaste Format PainterPasteFormatCtrl + Shift + VPaste SpecialEditPasteSpecialCtrl + Alt + VCopyright SymbolCopyrightCtrl + Alt + C
\n
\n
Tips and tricks
\n
\n
To disable numbers and bullet icons from being pasted in Paste Text Only:
\n
\n\n
Select File > Options > Advanced.
\n
Navigate to the Cut, copy, and paste
\n
Clear the Keep bullets and numbers when pasting text with Keep Text Only option check box.Word Options dialog box with Advanced tab selected
\n
To use the Paste Options floatie to choose other paste options:
\n
Paste content in your document, and notice the collapsed Paste Options floatie will appear next to your pasted content.
\n
Press Ctrl to open the Paste Options floatie or click with your mouse to expand.Paste Options floatie
\n
Choose one of the available paste options.
\n\n
\n
To change your default paste options:
\n
\n\n
Select from the Paste Options floatie or go to File > Options > Advanced.
\n
Navigate to the Cut, copy and paste section.Cut, copy, and paste options\n
\n
\n
For each option, you can choose between Keep Source Formatting, Merge Formatting, or Keep Text Only.
\n\n
\n
Availability
\n
These shortcuts are available to all Word for the web users and to Microsoft 365 Home and Microsoft 365 Business Standard Beta Channel users running:
Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.
\n
\n
Feedback
\n
Please share your feedback with us directly from Word. Click Help > Feedback and tell us what you think!
Copy and paste text from a website into a document.
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The Mac already has a universal keyboard shortcut for pasting text as plain text: Option-Shift-Command-V.
Microsoft should stick to the standard Mac shortcut key combination!
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The copy / paste format shortcuts in Word are now different to those in PowerPoint!
Absolutely terrible idea to change keyboard shortcuts that people have used for decades!
Who do Microsoft test these ideas with, novice users
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Bravo. Once again, improvements which actually make everything worse....
I want this:
Paste Text Only
Ctrl + Shift + V
But I also want this:
Paste Special
EditPasteSpecial
Ctrl + Alt + V
Who in their right mind tought Copy/Paste Format Painter was more important.... and especially didn't think about the inconsistency across programs. I'm confused now, in Excel Ctrl + Shift + V gives me Paste Text Only and Ctrl + Alt + V gives me Paste Special... in Word and Outlook I no longer come to Paste Special now, and even worse, in Outlook I cannot change the Keyboard shortcut...
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Word VBA (2008):
Excel VBA (2017):
Dear community, I still think this \"ctrl + shift + V\" setup is great. As documented above, I set up this function with a VBA macro a long time ago (Word 2008 / Excel 2017). What bothered me (see original post) is the use of shortcuts like \"ctrl+alt+..\" which have actually been reserved for the Windows level for a long time. Michel wishes you a good day.
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No one asked for this. There is nothing smart about this change. In fact, it just slows down productivity for us, because now I just wasted the time pasting something with the format I wanted, then searching to find your buried settings to change it back.
If you tested this with humans, I am certain they told you they didn't want it, and that is if you even listened to them.
No human wants this. But we all know you aren't listening to, or reading human feedback. We see the feedback over and over, and you continue to march into the AI void of assuming people cannot think for themselves and need every minor detail tweaked until their productivity plummets even further into the depths. You are stealing time from us. I understand there is a lot of pressure to produce results, but this is not the way. You could be making things easier for humans. But you are adding extra clicks and extra steps, every step of the way.
And you maintain a monopoly in computing while doing so, so it's inescapable to anyone who holds a corporate career and is pigeon-holed into using your apps. Shame on Microsoft and shame on the managers who push these workers to change things that no human asked for, and no human wanted.
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Incorrect ... thousands have asked for this! Just search online. Very pleased to see it is finally implemented in Word. Looking forward to it being rolled out in Outlook at some point too.
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Speak for yourself! I very much wanted this change and I consider myself quite human. It just. Makes. Sense. Every other program uses Ctrl+Shift+V for paste without formatting, so why be different just for the sake of being different?
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From the company that brought you internet explorer... 😂
Seriously thought, I think MS Office apps are the only software I use which don't respect the Ctrl-Shift-V behaviour. I hope it comes soon to Outlook, Excel, etc.
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I really wish the programmers would stop taking something that has been used for decades only to completely change how it works. In this case, instead of pasting formatting, now it pastes without formatting. Now you say we can change it back.... why would we need to if you didn't stop changing it! How about teaching people how to change it if THEY want it changed.
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These keyboard shortcuts are not a good idea! The combination \"ctrl+alt+letter\" is used in Windows. Because Windows has higher priority, these combinations (ctrl+alt+..) are not taken into account in Word!
Example:
Original:
Diese Tastaturkürzel sind keine gute Idee! Die Kombination \"ctrl+alt+Buchstabe\" wird in Windows verwendet. Weil Windows höhere Priorität hat, werden diese Kombinationen (ctrl+alt+..) in Word nicht berücksichtigt!
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Hi Linda, This is great feature, thank you ! Do you know how to activate it under Outlook apart from Ctrl+Alt+V and then select “Unformatted Text” ?
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Thank you! Despite the complaints from other people, I think this is a fantastic change. I've never used format copy/paste (whatever that is) and it was very frustrating that ctrl+shift+v didn't paste as plain text.
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