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Shorten appointments and events

Feature deep dive
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Hi, Office Insiders! My name is Laura Harrington and I’m a Program Manager on the Outlook team. I’m thrilled to share that you can now shorten appointments and events in Outlook for Windows.

Shorten appointments 

With increased online meetings and many of us being more sedentary than we would like, it is important to take breaks throughout the day and stretch our legs. One way Outlook can help you meet this goal is by either starting meetings “late” or ending them “early.” Your choice!

How it works

To set the default settings for your meetings (as well as appointments):

  1. Click File > Options.
  2. In the Outlook Options dialog box, click Calendar.
  3. Under Calendar options, choose the settings that best meet your needs.

Shorten appointments and meetings.

Here is an overview of the available options:

Appointment times in Outlook.


This feature is available to Beta Channel users who are running Windows Version 2012 Build 13530.20000 and later.

We typically release features over some time to ensure that things are working smoothly. This is true for Insiders as well. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.   


Let us know whether we’re getting it right by answering the feedback prompts in the experience. To send additional feedback, you can submit them by clicking Help > Feedback.    

Learn more about what other information you should include in your feedback to ensure it’s actionable and reaches the right people. We’re excited to hear from you! Sign up for the Office Insider newsletter, and you’ll get the latest information about Insider features in your inbox once a month.